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Current RFP's:

RFP #1 - Request for Greenhouse (teaching)

RFP #2 - Language translation - Anishnaabemowin 

*please see below for specific RFP Information and Details

 

REQUEST FOR PROPOSALS 

FOR 

GREENHOUSE (TEACHING) 

 

 

Request for Proposal No: 2019-02-19 

Issued: February 19, 2019 

Submission Deadline: February 26, 2019 

Submission Location: First Nations Technical Institute c/o Umar Keoni-Umangay 3 Old York Road, Tyendinaga ON K0K1X0 

 

TABLE OF CONTENTS 

PART 1 – INVITATION AND SUBMISSION INSTRUCTIONS ............................. 3 

SECTION 1.1 INVITATION TO PROPONENTS .............................................................. 3 

Background .................................................................................................... 3 

Objective......................................................................................................... 3 

Schedule......................................................................................................... 4 

SECTION 1.2 FNTI CONTACT ................................................................................ 5 

SECTION 1.3 ACCOMMODATIONS FOR PROPONENTS WITH DISABILITIES ..................... 5 

SECTION 1.4 RFP TIMETABLE ............................................................................... 6 

SECTION 1.5 PROPOSAL SUBMISSION ..................................................................... 6 

Bid Requirements ........................................................................................... 6 

Amendment of Proposals ............................................................................... 8 

Withdrawal of Proposals ................................................................................. 8 

Proposals Irrevocable after Submission Deadline .......................................... 9 

 

INVITATION AND SUBMISSION INSTRUCTIONS 

 

1.1 Invitation to Proponents 

This Request for Proposal (“RFP”) is an invitation by The First Nations Technical Institute (“FNTI”) to prospective proponents to submit a proposal for the design and construction of a Greenhouse designed as a teaching space, fully equipped for year round growing and experimental design. The Greenhouse is to be constructed on the FNTI property at 334 Airport Road, Tyendinaga Mohawk Territory. 

 

INTRODUCTION 

1) Background: 

First Nations Technical Institute is seeking a contractor to provide consultation, designs and construct a Greenhouse for the purpose of supporting an Indigenous Sustainable Foods degree program in Tyendinaga, Ontario. The Greenhouse must be able to minimally support spring to fall growing conditions and be able to support climate controls for experimental and production purposes. 

 

2) Objective: 

Location: Tyendinaga Mohawk Territory, Ontario: Design and construction of a teaching Greenhouse. The Greenhouse must be fully accessible and capable of spring to fall growing, supporting climate control with consideration for experimental design. Design considerations must be modular, i.e. design must be able to accommodate modifications of equipment to increase growing capacity from Spring-Fall to a full year use capacity in the future. 

 

Required Specifications: 

* Freestanding greenhouse set on concrete slab 

* Dimensions: 24’-50’ clear span design 

* Square Footage: 1200 sq. ft. 

* Structure/Frame: 

o galvanized steel 

* Covering: 

o glass or; 

o polycarbonate sheeting 

* Ventilation: 

o Exhaust fan 

o Roof Ventilation system 

* Shading: Interior shading system 

* Doors: 2 entry points, commercial doors 

* Climate control set up (sensors, lighting, temperature controls for furnace and in floor heating) 

* Natural Gas Furnace 

* Irrigation: 

o Hand Hoses 

o drip system 

* Growing lights 

* Modular Benches 

Budget Range: $150,000 ceiling for professional fees, design and finished construction of the Greenhouse. 

The successful contractor will be working closely with the Indigenous Sustainable Foods Program Coordinator and Facilities and Maintenance Manager, who will be working out of the FNTI campus in Tyendinaga Mohawk Territory. The successful provider will also provide specifications and construction drawings for the concrete slab base of greenhouse. 

 

3) Schedule: 

The tentative schedule for this project is as follows: 

Successful RFP Notification Date: February 28, 2019 

Finished Product: March 31, 2019 

Note: Project update and status meetings will occur regularly. 

 

1.2 FNTI Contact 

For the purposes of this procurement process, the “FNTI Contact” shall be: 

Umar Keoni-Umangay 

Vice-President, Academic Department - umaru@fnti.net 

613-396-2122 x208 

Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of FNTI other than the FNTI Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the proponent and the rejection of the proponent’s proposal. 

 

1.3 Accommodations for Proponents with Disabilities 

FNTI is committed to providing equal treatment to people with disabilities with respect to the use and benefit of services, programs and goods in a manner that respects their dignity and that is equitable in relation to the broader public. In accordance with the Ontario Human Rights Code, Ontarians with Disabilities Act, 2001 (ODA) and Accessibility for Ontarians with Disabilities Act, 2005 (AODA), FNTI will accommodate for a disability, ensuring full and equitable participation throughout the RFP process. 

If a proponent requires this RFP in a different format to accommodate a disability, the proponent must contact the FNTI Contact as soon as possible and in any event prior to the Submission Deadline. The RFP in the different format will be issued only to the requesting proponent and all addenda will be issued in such different format only to the requesting proponent. 

 

1.4 RFP Timetable 

Item Date 

Issue Date of RFP February 19, 2019 

Submission Deadline,12:00 p.m. (noon) February 26, 2019 

Public Opening: 1:30 p.m. February 26, 2019 

Anticipated Date for Entering into Contract February 28, 2019 

The RFP timetable is tentative only and may be changed by FNTI at any time. 

 

1.5 Proposal Submission 

Proposals Must Be Submitted by hand to the Prescribed Location by February 26, 2019, 12:00 pm (noon). Alternatively, they may be submitted via email to umaru@fnti.net by February 26, 2019 12:00pm (noon) 

Proposals must be submitted to: 

First Nations Technical Institute 

c/o Umar Keoni-Umangay, 

3 Old York Road 

Tyendinaga, ON K0K1X0 

 

Bid Requirements 

Please submit your bids using the following format 

1) Cover Page 

The cover page shall provide the name, physical address, e-mail address, and telephone number of the person(s) available for contact 

regarding the Proposal. Such person(s) must be authorized to make representations on behalf of the Respondent. 

2) Table of Contents 

Please list the sections in Respondent’s Proposal and their corresponding page numbers. 

3) Introduction 

Include any brief introductory remarks, as deemed appropriate. Outline the Respondent’s background, experience, unique capabilities, management, facilities, staffing, and related experience. 

4) Scope of work 

Proposals must address the detailed scope of work, describing the general conceptual approach that the Respondent will take to provide the Services and any other information Respondent believes is relevant. Emphasis should be on clarity, brevity and completeness of the response. Identify any and all other resources that will be utilized in completing project tasks. 

5) Work Plan 

Proposals must include a detailed work plan indicating the timing of each Phase of the project work, the timing of the key deliverables included in each phase, the costs associated with each phase and the timing of all deliverables including the date of the final submission to FNTI. 

6) Sub-Contractors 

Provide a list of the subcontractor(s) Respondent will use for the Services, if any, and the general type of work to be performed by each subcontractor. 

7) Budget 

Provide a detailed budget. 

8) Background and Experience 

Please provide a list of four (2) previous and/or current clients or accounts for which your agency has provided or are providing services that are similar in nature to the Services requested in this RFP. 

9) Examples of work 

Please provide examples of work from two (2) previous clients from established private firms or government agencies that can highlight your agencies experience and ability to perform the Services requested in this RFP. 

10) References 

Please provide contact information for two (2) client references from established private firms or government agencies that can attest to the Respondent’s experience and ability to perform the Services. References must be entities to which Respondent provided services most similar to the Services requested in this RFP. 

 

Amendment of Proposals 

Proponents may amend their proposals prior to the Submission Deadline by submitting the amendment in a sealed package prominently marked with the RFP title and number and the full legal name and return address of the proponent to the location set out above. Any amendment should clearly indicate which part of the proposal the amendment is intended to amend or replace. 

 

Withdrawal of Proposals 

Proponents may withdraw their proposals prior to the Submission Deadline. To withdraw a proposal, a notice of withdrawal must be sent to the FNTI Contact and must be signed by an authorized representative of the proponent. Withdrawn proposals will be returned unopened to the proponent. 

Proposals Irrevocable after Submission Deadline 

Proposals shall be irrevocable for a period of 120 days running from the moment that the Submission Deadline passes.

 

Request for Proposal

for

“Language Translation - Anishnaabemowin”

 

Request for Proposal No.:

2019-01

Issued:

Feb 21, 2019

Submission Deadline:

4:00pm on Feb 28, 2019

Submission Location:

First Nations Technical Institute c/o Adam Hopkins

3 Old York Road, Deseronto ON

K0K1X0

 

TABLE OF CONTENTS

 

 

Part 1 – Invitation and Submission Instructions....................................................................... 1

  1. Invitation to Proponents....................................................................................................... 1
  2. FNTI Contact......................................................................................................................... 3
  3. Accommodations for Proponents with Disabilities.......................................................... 4
  4. Contract for Deliverables..................................................................................................... 4
  5. RFP Timetable...................................................................................................................... 4
  6. Proposal Submission........................................................................................................... 5

 

Invitation and Submission Instructions

 

1.1Invitation to Proponents

This Request for Proposal (“RFP”) is an invitation by The First Nations Technical Institute (“FNTI”) to prospective proponents to submit proposals for the provision of Language Translation.

 

INTRODUCTION

 

1)Background:

 

First Nations Technical Institute is seeking a contractor to translate English text from our existing website into Anishnaabemowin. The text consists of approximately 19 pages and 6900 words. FNTI seeks to have this translation done as soon as possible.

 

2)Objective:

 

  • Translate full text from FNTI website (provided by FNTI) from English into Anishnaabemowin, (ideally eastern Ojibway) by end of March.

 

3)Project Budget:

 

FNTI is soliciting bids on this project and expects bids not to exceed $15000.00.

4)Schedule

 

The tentative schedule for this project is as follows:

 

      Successful RFP Notification Date – Mar 1, 2019                                      

Submission of iterim translation document for review by another language speaker and to track progress – Mar 15, 2019

                    Submission of final document – Mar 31, 2019

                   

1.2FNTI Contact

For the purposes of this procurement process, the “FNTI Contact” shall be:

 

Adam Hopkins

Vice-President, EMSS

adamh@fnti.net

613-396-2122 x 151

 

Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of FNTI other than the FNTI Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the proponent and the rejection of the proponent’s proposal.

 

1.3Accommodations for Proponents with Disabilities

FNTI is committed to providing equal treatment to people with disabilities with respect to the use and benefit of services, programs and goods in a manner that respects their dignity and that is equitable in relation to the broader public. In accordance with the Ontario Human Rights Code, Ontarians with Disabilities Act, 2001 (ODA) and Accessibility for Ontarians with Disabilities Act, 2005 (AODA), FNTI will accommodate for a disability, ensuring full and equitable participation throughout the RFP process.

 

If a proponent requires this RFP in a different format to accommodate a disability, the proponent must contact the FNTI Contact as soon as possible and in any event prior to the Submission Deadline. The RFP in the different format will be issued only to the requesting proponent and all addenda will be issued in such different format only to the requesting proponent.

 

1.4Contract for Deliverables

The selected proponent will be required to enter into a contract with FNTI for the provision of the Deliverables based on the Contract Terms and Conditions set out in Appendix A to the RFP (the “Contract”). It is FNTI’s intention to enter into the Contract with only one (1) legal entity. The term of the Contract is to be for a period of 1 Month.

 

1.5RFP Timetable

 

Item

Date

Issue Date of RFP

Jan 21, 2019

Submission Deadline

4:00pm on Jan 28, 2019

Public Opening

 4:00pm on Jan 28, 2019

Anticipated Date for Entering into Contract

Mar 1, 2019

 

The RFP timetable is tentative only and may be changed by FNTI at any time.

 

1.6Proposal Submission

Proposals Must Be Submitted to Prescribed Location

 

Proposals must be submitted at:

 

First Nations Technical Institute

c/o Adam Hopkins

3 Old York Road

Deseronto, ON K0K1X0

Or by email at: adamh@fnti.net

 

 

Bid Requirements

 

Please submit your bids using the following format

 

1)Cover Page

The cover page shall provide the name, physical address, e-mail address, and telephone number of the person(s) available for contact regarding the Proposal. Such person(s) must be authorized to make representations on behalf of the Respondent.

 

Please Indicate if you are also bidding on “Language Translation-Anishnaabemowin”

 

2)Table of Contents

Please list the sections in Respondent’s Proposal and their corresponding page numbers.

 

3)Introduction

Include any brief introductory remarks, as deemed appropriate. Outline the Respondent’s background, experience, unique capabilities, management, facilities, staffing, related experience, and financial stability.

 

4)Scope of work

Proposals must address the detailed scope of work, describing the general conceptual approach that the Respondent will take to provide the Services and any other information Respondent believes is relevant. Emphasis should be on clarity, brevity and completeness of the response. Identify any and all other resources that will be utilized in completing project tasks.

 

5)Work Plan

Proposals must include a detailed work plan indicating the timing of each Phase of the project work, the timing of the key deliverables included in each phase, the costs associated with each phase and the timing of all deliverables including the date of the final submission to FNTI.

 

6)Examples of work

Please provide examples of work from two (2) previous clients from established private firms or government agencies, that can highlight your agencies experience and ability to perform the Services requested in this RFP.

 

7)References

Please provide contact information for two (2) client references from established private firms or government agencies, that can attest to the Respondent’s experience and ability to perform the Services. References must be entities to which Respondent provided services most similar to the Services requested in this RFP.

 

Amendment of Proposals

 

Proponents may amend their proposals prior to the Submission Deadline by submitting the amendment in a sealed package prominently marked with the RFP title and number and the full legal name and return address of the proponent to the location set out above. Any amendment should clearly indicate which part of the proposal the amendment is intended to amend or replace.

 

Withdrawal of Proposals

 

Proponents may withdraw their proposals prior to the Submission Deadline. To withdraw a proposal, a notice of withdrawal must be sent to the FNTI Contact and must be signed by an authorized representative of the proponent. Withdrawn proposals will be returned unopened to the proponent.

 

Proposals Irrevocable after Submission Deadline

 

Proposals shall be irrevocable for a period of 120 days running from the moment that the Submission Deadline passes.