Tenders

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REQUEST FOR PROPOSAL

FOR

"VIRTUAL REALITY PROJECT"

June 11, 2018

Submission Deadline: June 14, 2018 @ 4:00 p.m.

TABLE OF CONTENTS

Part 1 – Invitation and Submission Instructions........................................................................ 1

  1. Invitation to Proponents.................................................................................................... 1
  2. FNTI Contact..................................................................................................................... 3
  3. Accommodations for Proponents with Disabilities.......................................................  ... 4
  4. Contract for Deliverables................................................................................................... 4
  5. RFP Timetable................................................................................................................... 4
  6. Proposal Submission......................................................................................................... 5

 

Invitation and Submission Instructions

1.1 Invitation to Proponents

This Request for Proposal (“RFP”) is an invitation by The First Nations Technical Institute (“FNTI”) to prospective proponents to submit proposals for the provision of a Virtual Reality Project.

INTRODUCTION

1)Background:

First Nations Technical Institute is seeking a contractor to provide digital project services in the provision of a series of digital/virtual reality videos. The videos will focus on assisting learners in the acquisition of Indigenous languages and is part of a larger project funded by the provincial government. The successful contractor will be responsible for coordinating, producing, filming and editing a series of 14, 2-3-minute virtual reality videos. The details on the videos are as follows:

Resource One: 

Create five virtual reality videos of 2-5 minutes in length in Anishnaabemowin. Each video will immerse the learner in a land based experience and will represent the harvesting of one food item. The teachings about the food item, its importance to the diet of Indigenous peoples, and how to go about harvesting the item in a traditional manner will be discussed and demonstrated. Five videos in total will be completed. 

Resource Two: 

Create five virtual reality videos of 2-5 minutes in length in Kanien’keha. Each video will immerse the learner in a land based experience and will represent the harvesting of one food item. The teachings about the food item, its importance to diet of Indigenous peoples, and how to go about harvesting the item in a traditional manner will be discussed and demonstrated. Five videos in total will be completed. 

Resource Three: 

Create four virtual reality videos of 2-5 minutes in length. Each video will immerse the learner in a virtual kitchen where they will be cooking with an elder. The elder will be describing traditional cooking techniques, teachings about why certain food is used at certain times of the year, and how traditional cooking methods affect our overall health. Two videos will be producedin Kanien’keha and two will be produced in Anishnaabemowin. Four videos in total will be completed.T

The successful contractor will be working closely with the “VR Project Coordinator”, who will be working out of the FNTI campus in Tyendinaga Mohawk Territory.

2)Objective:

  • Support the Anishnaabemowin and Kanien’keha language families in Eastern Ontario;  
  • Contribute to the revitalization of Anishnaabemowin and Kanien’keha; 
  • Address the need to research the effects of a learner acquiring Indigenous languages through the use of virtual reality (VR) technology; and, 
  • Target learners enrolled at First Nations Technical Institute.

3) Project Budget:

At this time, the budget for the Project is $105,000 Canadian and is inclusive of taxes. This budget includes: planning, script writing, story boards, scheduling, filming, post production editing, animations, compilations, mileage, food, makeup, lighting, equipment, setup, crew, transcripts, subtitles.

4)Schedule

The tentative schedule for this project is as follows:

  • Successful RFP Notification Date – June 15, 2018                                              
  •   Development of framework and delivery schedule – July 15, 2018
  •   Filming – August 15 to September 16, 2018
  •   Translation and Production – September 15 to October 30, 2018

                Note: Project update and status meetings will occur regularly, via phone or skype, between the vendor and FNTI’s “VR Project Coordinator”

1.2 FNTI Contact

For the purposes of this procurement process, the “FNTI Contact” shall be:

Donna Silver-Smith, Vice-President, Corporate Services  donnas@fnti.net 

613-396-2122 x 134

Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of FNTI other than the FNTI Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the proponent and the rejection of the proponent’s proposal.

1.3 Accommodations for Proponents with Disabilities

FNTI is committed to providing equal treatment to people with disabilities with respect to the use and benefit of services, programs and goods in a manner that respects their dignity and that is equitable in relation to the broader public. In accordance with the Ontario Human Rights Code, Ontarians with Disabilities Act, 2001 (ODA) and Accessibility for Ontarians with Disabilities Act, 2005 (AODA), FNTI will accommodate for a disability, ensuring full and equitable participation throughout the RFP process.

If a proponent requires this RFP in a different format to accommodate a disability, the proponent must contact the FNTI Contact as soon as possible and in any event prior to the Submission Deadline. The RFP in the different format will be issued only to the requesting proponent and all addenda will be issued in such different format only to the requesting proponent.

1.4 Contract for Deliverables

The selected proponent will be required to enter into a contract with FNTI for the provision of the Deliverables based on the Contract Terms and Conditions set out in Appendix A to the RFP (the “Contract”). It is FNTI’s intention to enter into the Contract with only one (1) legal entity. The term of the Contract is to be for a period of 1 Year.

1.5 RFP Timetable

Item

Date

Issue Date of RFP

June 11, 2018

Submission Deadline

4:00pm on June 14, 2018

Public Opening

 4:00pm on June 14, 2018

Anticipated Date for Entering into Contract

June 20, 2018

 

The RFP timetable is tentative only and may be changed by FNTI at any time.

1.6 Proposal Submission

Proposals Must Be Submitted to Prescribed Location

Proposals must be submitted at:     First Nations Technical Institute, c/o Donna Silver-Smith

3 Old York Road, Deseronto, ON K0K1X0

Bid Requirements

Please submit your bids using the following format:

1) Cover Page

The cover page shall provide the name, physical address, e-mail address, and telephone number of the person(s) available for contact regarding the Proposal. Such person(s) must be authorized to make representations on behalf of the Respondent.

Please Indicate if you are also bidding on VR Project.

 

2) Table of Contents

Please list the sections in Respondent’s Proposal and their corresponding page numbers.

 

3) Introduction

Include any brief introductory remarks, as deemed appropriate. Outline the Respondent’s background, experience, unique capabilities, management, facilities, staffing, related experience, and financial stability.

 

4) Scope of work

Proposals must address the detailed scope of work, describing the general conceptual approach that the Respondent will take to provide the Services and any other information Respondent believes is relevant. Emphasis should be on clarity, brevity and completeness of the response. Identify any and all other resources that will be utilized in completing project tasks.

 

5) Work Plan

Proposals must include a detailed work plan indicating the timing of each Phase of the project work, the timing of the key deliverables included in each phase, the costs associated with each phase and the timing of all deliverables including the date of the final submission to FNTI.

 

6) Sub-Contractors

Provide a list of the subcontractor(s) Respondent will use for the Services, if any, and the general type of work to be performed by each subcontractor.

7) Background and Experience

Please provide a list of four (2) previous and/or current clients or accounts for which your agency has provided or are providing services that are similar in nature to the Services requested in this RFP.

8) Examples of work

Please provide examples of work from two (2) previous clients from established private firms or government agencies, that can highlight your agencies experience and ability to perform the Services requested in this RFP.

9) References

Please provide contact information for two (2) client references from established private firms or government agencies, that can attest to the Respondent’s experience and ability to perform the Services. References must be entities to which Respondent provided services most similar to the Services requested in this RFP.

Amendment of Proposals

Proponents may amend their proposals prior to the Submission Deadline by submitting the amendment in a sealed package prominently marked with the RFP title and number and the full legal name and return address of the proponent to the location set out above. Any amendment should clearly indicate which part of the proposal the amendment is intended to amend or replace.

 

Withdrawal of Proposals

Proponents may withdraw their proposals prior to the Submission Deadline. To withdraw a proposal, a notice of withdrawal must be sent to the FNTI Contact and must be signed by an authorized representative of the proponent. Withdrawn proposals will be returned unopened to the proponent.

Proposals Irrevocable after Submission Deadline

Proposals shall be irrevocable for a period of 120 days running from the moment that the Submission Deadline passes.

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TENDER CALL

FOR

DEMOLITION & REMOVAL OF MODULAR BUILDING

DEADLINE:     JUNE 18, 2018      2:00 P.M.
The First Nations Technical Institute is seeking sealed individual tenders on its decommissioned modular residence.   Located on the Tyendinaga Mohawk Territory at 290 Airport Road.

The following information is offered:

  • The total size of the residence is approximately 6,500 square feet
  • It is a wooden framed structure, vinyl sided with a flat membrane roof

Scope of Work 

The contractor is expected to:

  • completely remove the units and any debris from the site, &
  • decommission water & septic tanks, & 
  • supply and maintain own equipment & personnel.

The following items should be included with your tender submission:

  • Cost for equipment & labour – FNTI to pay real cost of tipping fees with chits provided
  • Proof of liability insurance
  • Proof of Workmen’s Compensation coverage

Instructions
 

E-mail bids to: randym@fnti.net (Randy Maracle)

Or

Hand deliver to main reception:

 

3 Old York Road,

Tyendinaga Mohawk Territory

Deseronto, Ontario

K0K 1X0

 

 

Please mark your envelope “FNTI TENDER #2018-06. Bids will not be accepted by email, fax, or phone.

 

Deadline for submission is June 18 at 2:00 P.M. Local Prevailing Time.

 

The lowest or any tender will not necessarily be accepted.