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Request for Proposal for

“Virtual Reality Videos for Curriculum”

 

 

Request for Proposal No.: 2019-01

Issued: May 17, 2019

Submission Deadline: 4:00pm on May 29, 2019

Submission Location: First Nations Technical Institute c/o Adam Hopkins 3 Old York Road, Deseronto ON K0K1X0

 

 

 

 

 

TABLE OF CONTENTS

 

Part 1 – Invitation and Submission Instructions ................................................................ 1

1.1 Invitation to Proponents............................................................................................ 1

1.2 FNTI Contact ............................................................................................................ 3

1.3 Accommodations for Proponents with Disabilities .................................................... 4

1.4 Contract for Deliverables .......................................................................................... 4

1.5 RFP Timetable ......................................................................................................... 4

1.6 Proposal Submission................................................................................................ 5

 

 

 

 

Invitation and Submission Instructions

 

1.1 Invitation to Proponents

This Request for Proposal (“RFP”) is an invitation by The First Nations Technical Institute (“FNTI”) to prospective proponents to submit proposals for the provision of a Virtual Reality Videos for Curriculum.

 

INTRODUCTION

 

1) Background:

 

This project will use a technologically and pedagogically innovative approach to assist in revitalizing the Mohawk and Ojibway languages. Framed as an interactive immersive learning experience, learners will be guided through teachings about traditional creation teaching, history foods, medicine and cultural practices. Using VR technology, where the learner is able to see, hear, and experience a virtual worldscape, they will literally walk beside an elder as they progress through the videos while learning in the Indigenous language.

 

FNTI has experience in language development and VR technology. In the previous videos developed, the learner and the elder progressed through the virtual world and harvest traditional foods. They see and experience the territory and landscape as if there. And as they progress, the elder explains why the food grows in a particular type of terrain or why it only grows during a particular time of the year. Creating VR Videos about the origin stories and relevant teachings would enhance the learners understanding.

 

In the VR videos for this project we would like to expand on the elder knowledge on the use of the harvested foods and how to prepare a meal using traditional food preparation methods. Several different dishes will be produced with the five different ingredients that were harvested. A teaching included would be why some foods are only consumed at particular times of the year and how that affects an individual's health. (ex. Strawberries and cedar as cleansers after the winter months)

 

Over the 12 months, we will produce and deliver a series of videos that will examine creation teaching and history and how they relate to cultural practices regarding food growing, harvesting, preparation and preservation and cultural practices around medicine gathering, preservation and use.

 

All videos will be filmed on their respective traditional territories to ensure an element of realism and practicality with what is being shared with the learner. The videos will be used as general education curricula and will be available to all learners at FNTI who are enrolled in a college program.

 

All of the videos will be filmed with Indigenous people speaking Indigenous languages with English subtitles.

 

The contractor will be responsible for all aspects of project planning, including working with the FNTI academic team to ensure that the videos are relevant to program and curriculum development.

 

It is expected that 4, 3-5 minutes will be produced for 3 different subject areas, for a total of 12, 3-5 minute videos.

 

 

 

2) Objective:

 

· Support the Anishnaabemowin and Kanien’keha language families in Eastern Ontario;

· Contribute to the revitalization of Anishnaabemowin and Kanien’keha;

· Address the need to research the effects of a learner acquiring Indigenous languages through the use of virtual reality (VR) technology; and,

· Target learners enrolled at First Nations Technical Institute.

 

3) Project Budget:

 

At this time, the budget for the Project is $80,000 Canadian and is inclusive of taxes. This budget includes: planning, script writing, story boards, scheduling, filming, post production editing, animations, compilations, mileage, food, makeup, lighting, equipment, setup, crew, transcripts, subtitles.

 

4) Schedule

 

The tentative schedule for this project is as follows:

 

Successful RFP Notification Date – May 30, 2019

FNTI Academic Team Coordination and Development – May 30 - June 28, 2019

Script Development and Translation – July 1 to July 19, 2019

Production – July 22 to November 30, 2019

 

Note: Project update and status meetings will occur regularly, via phone or skype, between the vendor and FNTI.

 

1.2 FNTI Contact

For the purposes of this procurement process, the “FNTI Contact” shall be:

 

Adam Hopkins

Vice-President, EMSS adamh@fnti.net

613-396-2122 x 151

 

Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of FNTI other than the FNTI Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the proponent and the rejection of the proponent’s proposal.

 

1.3 Accommodations for Proponents with Disabilities

FNTI is committed to providing equal treatment to people with disabilities with respect to the use and benefit of services, programs and goods in a manner that respects their dignity and that is equitable in relation to the broader public. In accordance with the Ontario Human Rights Code, Ontarians with Disabilities Act, 2001 (ODA) and Accessibility for Ontarians with Disabilities Act, 2005 (AODA), FNTI will accommodate for a disability, ensuring full and equitable participation

throughout the RFP process.

 

If a proponent requires this RFP in a different format to accommodate a disability, the proponent must contact the FNTI Contact as soon as possible and in any event prior to the Submission Deadline. The RFP in the different format will be issued only to the requesting proponent and all addenda will be issued in such different format only to the requesting proponent.

 

1.4 Contract for Deliverables

The selected proponent will be required to enter into a contract with FNTI for the provision of the Deliverables based on the Contract Terms and Conditions set out in Appendix A to the RFP (the “Contract”). It is FNTI’s intention to enter into the Contract with only one (1) legal entity. The term of the Contract is to be for a period of 1 Year.

 

1.5 RFP Timetable

 

Item Date

Issue Date of RFP May 17, 2019

Submission Deadline 4:00pm on May 29, 2019

Public Opening 4:00pm on May 29, 2019

Anticipated Date for Entering into Contract May 30, 2019

 

The RFP timetable is tentative only and may be changed by FNTI at any time.

 

1.6 Proposal Submission

Proposals Must Be Submitted to Prescribed Location

 

Proposals must be submitted at:

 

First Nations Technical Institute

c/o Adam Hopkins

3 Old York Road

Deseronto, ON K0K1X0

 

Or by email to:

adamh@fnti.net

 

 

Bid Requirements

 

Please submit your bids using the following format

 

1) Cover Page

The cover page shall provide the name, physical address, e-mail address, and telephone number of the person(s) available for contact regarding the Proposal. Such person(s) must be authorized to make representations on behalf of the Respondent.

 

Please Indicate if you are also bidding on VR Project.

 

2) Table of Contents

Please list the sections in Respondent’s Proposal and their corresponding page numbers.

 

3) Introduction

Include any brief introductory remarks, as deemed appropriate. Outline the Respondent’s background, experience, unique capabilities, management, facilities, staffing, related experience, and financial stability.

 

4) Scope of work

Proposals must address the detailed scope of work, describing the general conceptual approach that the Respondent will take to provide the Services and any other information Respondent believes is relevant. Emphasis should be on clarity, brevity and completeness of the response. Identify any and all other resources that will be utilized in completing project tasks.

 

5) Work Plan

Proposals must include a detailed work plan indicating the timing of each Phase of the project work, the timing of the key deliverables included in each phase, the costs associated with each phase and the timing of all deliverables including the date of the final submission to FNTI.

 

6) Sub-Contractors

Provide a list of the subcontractor(s) Respondent will use for the Services, if any, and the general type of work to be performed by each subcontractor.

7) Background and Experience

Please provide a list of four (2) previous and/or current clients or accounts for which your agency has provided or are providing services that are similar in nature to the Services requested in this RFP.

 

8) Examples of work

Please provide examples of work from two (2) previous clients from established private firms or government agencies, that can highlight your agencies experience and ability to perform the Services requested in this RFP.

 

9) References

Please provide contact information for two (2) client references from established private firms or government agencies, that can attest to the Respondent’s experience and ability to perform the Services. References must be entities to which Respondent provided services most similar to the Services requested in this RFP.

 

Amendment of Proposals

 

Proponents may amend their proposals prior to the Submission Deadline by submitting the amendment in a sealed package prominently marked with the RFP title and number and the full legal name and return address of the proponent to the location set out above. Any amendment

should clearly indicate which part of the proposal the amendment is intended to amend or replace.

 

Withdrawal of Proposals

 

Proponents may withdraw their proposals prior to the Submission Deadline. To withdraw a proposal, a notice of withdrawal must be sent to the FNTI Contact and must be signed by an authorized representative of the proponent. Withdrawn proposals will be returned unopened to the proponent.

 

Proposals Irrevocable after Submission Deadline

 

Proposals shall be irrevocable for a period of 120 days running from the moment that the Submission Deadline passes.

 

 

                                REQUEST FOR PROPOSAL

PUBLIC RELATIONS AND MEDIA RELATIONS

 

Time Frame:

July 2019 to March 31, 2020

 

Projected Budget:

Include a detailed costing breakdown of salaries, resources, travel, materials, special events.

Project proposal to be submitted electronically to cathief@fnti.net by 4:30 pm Friday July 12th, 2019

 

Overview:

Within the scope of FNTI’s current Communications strategy and the 2017-2020 Strategic Plan, FNTI seeks a qualified public and/or media relations company to create, elevate and support aspects of our brand to key targeted audiences and deliver long-term results. In 2019-2020 FNTI will plan for at least 2 high profile events, inviting key stakeholders and governments and alumni.

 

Institutional Overview:

With 34 years in Indigenous post-secondary education, FNTI’s focus has been to provide high quality training and education in the fields of aviation technology, governance, health, and social programming. By sending over 3,000 graduates out into the field, FNTI has actively and positively influenced social change, innovation and capacity building in First Nation communities in Ontario and Canada. As of December 2017, the Ontario Indigenous Institutes Act was adopted into legislation. The Act recognizes Indigenous Institutes in Ontario as a pillar of Indigenous post-secondary education. FNTI is currently in the process of gaining provincial Institutional accreditation. https://www.ontario.ca/laws/statute/17i34a

 

Scope of Work:

To deliver a comprehensive strategic Ontario/Canada public relations and media relations campaign, aimed at promoting FNTI as a leader in post-secondary education, social innovation and change among Indigenous post-secondary Institutes.

  • To increase awareness of FNTI provincially and nationally with governments, with key stakeholders, with alumni and with potential funders
  • To champion FNTI’s 34-year history of success in Indigenous Post-Secondary education and promote 4 innovative, new Indigenous post-secondary degree programs
  • To showcase FNTI as a leader in social change, Indigenous education and to elevate brand awareness
  • To help plan and execute two large-scale events with 150-200 guests

 

Guiding Principles:

  • Work should be representative of FNTI as an Indigenous social innovator, an educational leader providing high quality post-secondary education opportunities, and appeal to all levels of government, stakeholders, alumni, potential funders and Indigenous learners in Ontario and Canada
  • Campaign should capture the story of FNTI and promote FNTI as a leading Indigenous Post-secondary accreditation granting institution
  • Work should be developed in an Indigenous context – culturally, linguistically, historically